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Job details
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Company: The American College of Obstetricians and Gynecologists
Job Title: Meeting Manager, Senior
Job Category: NON PROFIT  [ View All NON PROFIT Jobs ]
Job description:

American College of Obstetricians and Gynecologists (ACOG), located in Washington, DC, is a membership organization dedicated to improving the lives of all people seeking obstetric and gynecologic care, their families, and communities. Comprised of over 61,000 members, ACOG provides to its members the highest quality education opportunities, practice-oriented resources, research, advocacy, and organizational support. ACOG is currently seeking a Meetings Manager, Senior

The Meeting Manager, Senior is responsible for the planning, organizing and execution of all aspects of assigned events, both in-person and virtual. Implement strategies to achieve objectives to align with event strategy and vision. Research and recommend event venues. Coordinate meeting logistics, including attendee registration, off-site venue selection, contract negotiation and oversight, and technology. Research and maintains relationships with vendors for event support services. Develop and manage budgets for all assigned meetings and ensures that events stay within cost projections. Responsible for planning larger or more complex events.

Cover Letter Required


• Serve as the lead for event planning. Provide efficient communication among operational teams, manage the flow of the event, and serve as point person.
• Review sites under consideration for assigned future meetings. Prepare and disseminate site evaluation reports to ACOG’s Meetings and Exhibits Department and District Officers.
• Prepare, develop, and manage budgets for meetings and assist with providing historical data and recommendations.
• Negotiate costs and services with vendors (e.g., security, destination management companies, transportation, printing, audiovisual, etc.); to include meeting facilities, sleeping rooms, and exhibit space for all assigned meetings.
• Present through completion of event, prepare debrief, analyze outcomes, and craft recommendations.
• Ensure prompt steps are taken to resolve any issues that may jeopardize the success of an event.
• Develop detailed project plans, create, and manage event timelines, ensuring resource availability and allocation, and delivering all project on time within budget and scope
• Partner and work closely with the event point of contact to conceptualize and plan events and come up with suggestions to enhance the event’s success.
• Finalize payment of assigned invoices, both during the planning process and following the meeting as required.
• Prepare meeting specifications for pre-convention and on-site specifications.
• Perform assigned Annual Clinical and Scientific Meeting tasks and duties and assist other staff with projects and assigned meetings as needed
• Ability to host Zoom Meetings and Virtual Meetings on platforms as assigned.
• Perform other duties as needed.


• Bachelor’s Degree required.
• Minimum five years meeting planning experience either in association, hotel, or similar environment required.
• Certified Meeting Professional required. DES preferred.
• Candidate must possess satisfactory knowledge of computer systems and software used in the tracking and production of complex meetings.
• Internally motivated and detail oriented. Comfortable working under pressure with tight deadlines.
• Ability to be diplomatic when interacting with people and handle stressful situations with composure.
• Must demonstrate good judgment in implementing policy guidelines.
• Detail oriented and efficient organization skills.
• Flexibility to travel frequently, sometimes including one or both weekend days.

Apply Here:

Language requirements:
Employment type:
  • Full Time
Salary Range: 72000 USD annual
Other Information
Degree: Bachelors
Experience (year): 5
Job Location: District of Columbia - USA   View a map of this job
Address: 409 12th Street SW
Zip/Postal Code: 20024
Post Date: 02/06/2023
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